How to Write An Apology Letter

An Apology Letter is written to express how sorry we are for something we had done. The writer of this kind of letter should keep in mind that the recipient may really not be in a good frame of mind hence, should be careful not to apportion blame.

A letter of apology most times takes an unofficial tone but this does not undermine the fact that an organization may displease an individual or a fellow organization. When writing in an unofficial tone, the writer should express how sorry s/he really is and should not apportion blame; this does not mean that s/he should go on and on saying the same things over and over thus elongating the letter with irrelevant words.

When writing in an official tone, however, the writer should be explicit and should know brevity.

1. Sample Apology Letter

(Official Tone and Setting)

CKC Associates
No. 253 Herbert Macaulay Way
Yaba
Lagos
Nigeria
August 11, 2016

Mr Umaru Joseph
No. 16 Emole Street
G.R.A
Lagos
Nigeria

Dear Mr. Joseph,

Apology Letter

In relation to the subject, we at CKC Associates would on official and cordial terms, kindly apologize to have been unable to complete the consignment at the stipulated time which we contracted on. On account of this indecent performance, on behalf of the goodwill & reputation of the firm, we would be pleased to make up for your damages, if any, to avoid any spoilage of future or prospective business dealings.

Fully understanding the inconvenience caused to you, we regret our shortcomings and apologize profusely.

Further we once again kindly request you to overlook this unacceptable behavior of ours & also inform us immediately for any of the unintentional default on our part in the future.

Yours faithfully,

_________

AkinbaodeAbideen
For CKC Associates

 

Sample Letter of Apology

(Unofficial Tone And Setting)

No. 253 Herbert Macaulay Way
Yaba
Lagos
Nigeria
August 11, 2016.

Dear Joseph,

I know it would probably be absurd of me to ask how you are at this time considering how angry you left my house yesterday night. I was wrong to let my temper get the best of me at what was supposed to be a jolly catch –up dinner. I didn’t mean any of the things I said yesterday night. I am sorry, Joseph.

Yours truly,

Akin

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