How To Write A Termination Letter [With Sample]

A Termination Letter is any letter written to inform the reader/recipient that his/her services in a particular company are no longer required. The letter is a very sensitive but formal one. The writer should endeavour to clearly state the reason/s why the employee is being terminated in all brevity.

1. Sample of Termination Letter

Manager HRD & Admin
Ref:  Our Letter No…../Performance/
No. 253 Herbert Macaulay Way
Yaba
Lagos
Nigeria
August 10, 2016

Ms. Rose Obioma
Sales Manager
No. 16 Emole Street
G.R.A
Lagos
Nigeria.

Termination of Services

Dear Ms. Rose,

We have incessantly cautioned you on your seemingly habitual late-coming to work. We have queried you countless times; we have even consulted with you and counseled you. Yet, you have not turned over a new leaf.

This is, therefore, to regrettably inform you that your services are no longer required at this company. You are to report to the office of the director upon receipt of this letter to sign some documents.

You are advised to visit the Payroll Department with this letter after reporting to the office of the director in order to process your final remuneration on time.

We wish you all the best in your future endeavours.

Yours faithfully,

_________

Manager HRD & Admin

 

 

2. Another Sample of Termination Letter

Manager HRD & Admin
Ref:  Our Letter No…../Performance/
No. 253 Herbert Macaulay Way
Yaba
Lagos
Nigeria
August 10, 2016

Ms. Rose Obioma
Sales Manager
No. 16 Emole Street
G.R.A
Lagos
Nigeria

Termination of Services

Dear Ms. Rose,

Our previous letter which is cited above may be referred to wherein you were advised by your Head of Department to give more attention to your duties and improve your performance. In spite of this, no improvement has been noticed in your performance.

Therefore, this is regretfully informed on behalf of the management that your services have been terminated with immediate effect. You may obtain a clearance certificate from the accounting department.

Wishing you the very best of success in your future endeavours

Yours faithfully,

_________

AkinbaodeAbideen
Manager HRD & Admin
Copy to: General Overseer,


 

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