How to Write An Acceptance Letter [with Sample]

An Acceptance Letter is any letter written to show that the writer has agreed willingly to the topic of discussion which at times ranges from job offers, resignations, and promotions to invitations to events.

When writing this letter of acceptance, the writer should be explicit and crisp as it often takes a formal tone, unless in some situations when the recipient of the letter is either family or friend. Then, and only then, can the writer be as lax as wanted.

Formal or informal tone alike, an acceptance letter should not fail to clearly express what is being accepted. In a formal setting, that is, when writing to an unfamiliar person, the date when the letter is effective should be evident and should also not have any form of casual language.

We have been able to tell you how to write an acceptance letter, let’s back it up with sample letter of acceptance.

Read also: Free Sample Letter Templates for All Kinds of Letters

1. Sample of An Acceptance Letter

(Formal Tone and Setting)

No. 253 Herbert Macaulay Way
July 11, 2016

Mr Umaru Joseph
No. 16 Emole Street

Dear Mr Joseph,

Acceptance of Resignation

This is to inform you that I, Akinbaode Abideen, on behalf of the organization have accepted your resignation with effect from August 11, 2016.

We would request you to please hand over the charge to Ms Rose Obioma well before you leave to ensure a smooth passage.

We are extremely grateful for your contributions towards the growth of this organization and wish you the very best in all your future endeavour.

Yours faithfully,


Learn How To Write A Welcome Letter [With Sample]

How To Write A Scholarship Letter [With Sample]

2. Sample Letter of Acceptance

(Informal Tone and Setting)

No. 23 abba Way
August 28, 2016

Dear Joseph,

I know it has been ages since I last wrote to you for which I am direly sorry. I was surprised when I received your wedding invitation card because I didn’t think after all this time that has passed, that you would actually remember me.

Well, the aim of this letter is to inform you that I have accepted your invitation and to assure you that I’ll be in your wedding for sure. August 19, I promise that I’ll be there. We should catch up before your wedding though. If you think so, then write me back stating where and when.

I’ll be expectantly waiting for your reply.

Yours sincerely,

Thank you.

4 Comments. Leave new

[…] been paid, receipt of parcel was successful and so on. In that light, this kind of letter, like an acceptance letter, may not necessarily be written in a formal tone. When a sister wants to express to her brother […]


[…] Enclosed is the detailed plan and purpose for the organization. To humbly reiterate, any form of assistance, either in cash or kind is immeasurably acceptable. […]


[…] Confirmation Letter is any letter written to inform an employee that s/he has been accepted to work in an organization. The letter should clearly state the working conditions, terms and […]


[…] Welcome Letter is any letter written to inform its recipient/s that they have been accepted to a place wholeheartedly. It is most times an informal letter. The letter should be brief and […]


Leave a Reply

Your email address will not be published.

yoast seo premium free